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Answered By: IT Services
Last Updated: Sep 29, 2023     Views: 168

This guide shows you step by step how to create and share a new calendar within Outlook. 

Creating a blank calendar

1. Open Outlook and click on Calendar

2. From the menu bar click Add Calendar and then Create New Blank Calendar

There is a green plus sign to add a calendar. A drop-down will appear, create new blank calendar is fourth on the list

3. Enter the name for your new calendar

4. Click Ok


Sharing a calendar with others

1. Open Outlook and click Calendar to the left of the screen

2. Select Share Calendar from the menu bar

3. Select the Calendar you want to share from the dropdown

4. In the Calendar Permissions dialog box click the Add button

5. Search the user you want to add, then double click on them, and click Ok

6. Tick the box for the relevant permissions you want the user to have

On the permissions tab of calendar properties you can select what permissions you would like to apply to a user by selecting one of the 4 tick boxes

7. Click Apply and then click Ok.

I need to contact IT Services

We have more guides available or IT Services will be happy to help you. You can visit IT Services on the SID on the ground floor of the Learning Hub: 

  • Mondays to Thursdays 8.30am to 5pm 
  • Fridays 10am to 5pm. 

You can also call the IT helpdesk on 01604 893333: 

  • Mondays to Thursdays 8am to 5pm 
  • Fridays 8am to 9am, and then 10am to 5pm. 

You can also raise a ticket in the IT Portal at any time.