Answered By: IT Services
Last Updated: Sep 09, 2022     Views: 10

By default, Outlook automatically creates online Teams meetings for every meeting you create in your Outlook Calendar. This guide will show you how you can turn this off for individual meetings and how to turn this setting off completely so the meetings aren’t automatically created on Teams.

How to turn off online meeting for one off meeting

1. In Outlook go to Calendar

2. Click New Meeting to create a new meeting

3. On the top options bar head to the Meeting tab

4. Click the “Don’t Host Online” button.

Click the Don't Host Online button with the red cross icon. This button is located at the far right of the Teams Meeting section on the Meeting options menu

You can now continue to create your meeting and it will not be created with an online Teams meeting link.

How to turn off automatic online meetings for all meetings

1. In Outlook select File from the option bar at the top left

2. Select the Options at the bottom left 

3. When the options menu appears select Calendar on the left side

4. Then under the Calendar options header untick the “Add online meeting to all meetings” tick box

5. Click OK at the bottom right of the options menu to close it and save these settings.

How to create an online meeting for a single invitation

If you have turned off automatic online meetings and want to host a meeting online through Teams then you can follow these steps.

1. In Outlook go to Calendar

2. Click New Meeting to create a new meeting

3. On the top options bar head to the Meeting tab

4. Click the Teams Meeting button

Click Teams Meeting button located in the Teams Meeting section of the Meeting option menu at the top of the screen

This will then add an online Teams meeting to your meeting invite. You can now add all your meeting information to the invite and send it off to the required participants.

I need some help with online meetings through Outlook

LinkedIn Learning have many video tutorials in using Microsoft Outlook, along with many other videos. LinkedIn Learning is free for students and staff at UON and we have a guide available to help you get started.

IT Services will be happy to help you. You can visit IT Services on the SID on the ground floor of the Learning Hub: 

• Mondays to Thursdays 8.30am to 5pm 

• Fridays 10am to 5pm. 

You can also call the IT helpdesk on 01604 89 3333: 

• Mondays to Thursdays 8am to 5.30pm 

• Fridays 8am to 9am, and then 10am to 5.30pm. 

You can also raise a ticket in the IT Portal at any time.