I am graduating, how long do I have access to the files in my OneDrive and other Microsoft 365 apps?

If you have been using Microsoft 365 as a student at UON, you may have downloaded Office apps like Word and Excel to your own computer or devices, or you may be using OneDrive to store files online. You were able to do this because the University purchased licenses for students and staff to use it for free. When you graduate and leave the University, your access to Microsoft 365 changes.

After graduation

When you graduate and leave the University, your access to Microsoft 365, except email, will be removed. 

• Your email account will transition to an alumni account. Note: You are required to change your password and reaccept the 'Computer Accounts - Usage Agreement' every 12 months. If you do not re-accept the usage agreement in 12 consecutive months, your account will be deleted 

• You will lose access to all remaining Office 365 applications and storage after graduation

• You will have 30 days after the end of your last class to access and download any files and folders you want to save. 

If you are graduating and do not plan to continue in another program at UON, we recommend you download any important information from your OneDrive before your graduation day. 

If you are continuing as a student at the UON, your access to the Microsoft applications and storage will remain the same. 

How to save your OneDrive files and folders to your personal computer

Open a web-browser on your device and navigate to Microsoft Office and sign-in using your UON email address and password. The Office 365 home page will open and display your most recently used applications and documents, then launch OneDrive online. 

To download individual or multiple files, select each item (file or folder) by clicking the circle check box that appears.

In the top navigation, select Download. You can also right-click the file, photo, or folder, and select Download.

If your browser prompts you, choose Save or Save As and browse to the location where you want to save the download. Some browsers just start saving right away to a Downloads folder on your computer.

If you select multiple files or folders and then select Download, your browser will start downloading a .zip file containing all the files and folders you selected. If you're in a folder and you select Download without selecting any files or folders, your browser will begin downloading all contents of the folder.