Answered By: Robert Farmer
Last Updated: Jul 01, 2025     Views: 1275

Contents

  1. How do I see who is enrolled on my NILE course?
  2. Why might some or all of my students be missing from my NILE course?
  3. How do I find out why some of my students are missing from my NILE course?
  4. Who do I need to contact to get my missing students on to my NILE course?

1. How do I see who is enrolled on my NILE course?

You can see who is enrolled on your NILE course by looking at the class register.

2. Why might some or all of my students be missing from my NILE course?

NILE courses are created and students are enrolled onto them via an automated process carried out by the SITS/NILE integration, which feeds programme, module, and student enrolment information into NILE from SITS, UON's Student Records System (SRS).

There are four standard reasons why your NILE course might not have all your students enrolled on it:

  1. Your missing students have not completed the enrolment process and are not fully enrolled on your module;
  2. Your missing students are fully enrolled on your module but have been enrolled under a different semester (period) code. For example, if you have enrolled on an S1 version of your NILE course but your students are enrolled on, say, the NS1 or S12 version of the module then they will be on a different NILE course;
  3. Your missing students are fully enrolled on your module but have been enrolled under a different session (occurrence) code. For example, if you have enrolled on the SUN version of your NILE course but your students are enrolled on, say, the AUN or DUN version of the module then they will be on a different NILE course;
  4. Your missing students are fully enrolled on your module, but the SITS/NILE integration has not processed their enrolments onto your NILE course.

More information about how session and semester variations affect NILE courses is available in our FAQ, How do I decode my NILE course ID?

3. How do I find out why some of my students are missing from my NILE course?

If students are missing from your NILE course, the first thing to do is to check your module's enrolment record in SITS, the SRS Staff Portal. Guides about how to use the SITS are provided on the SRS Training SharePoint Site.

If there are multiple instances of a module running in the same academic year, you will see this under 'Period' and/or 'Occurrence' when searching for your module in the SITS.

  • Period: This will tell you in which semester(s) the module is running.
  • Occurrence: This will tell you whether the module is standard (SUN), apprenticeship (AUN), distance (DUN), or partner (Pxx).

In the above example, there are two instances of ENG1005 running in S2 (semester 2) in the 24/25 academic year; a SUN version, and an AUN version.

When viewing the classlist for your module, you will be able to see the enrolment status of each student on the module.

The above report from SITS shows the module enrolments for PSY1001 24/25 SUN S1. Under 'Enrolment Status', you can see whether particular students should be enrolled onto the corresponding NILE course or not.

Student enrolments are transferred from the SITS into NILE as follows:

  • Enrolled;
  • Provisional Enrolment (New student);
  • Provisional Enrolment (Continuing student).

Student enrolments are not transferred from SITS into NILE, or are removed from NILE courses, as follows:

  • Not Enrolled;
  • Needs to re-enrol;
  • Withdrawn.

4. Who do I need to contact to get my missing students on to my NILE course?

Who you need to contact will very depending on the reason that your students are missing.

4.1. My students are missing from my NILE course because they are not fully enrolled on my module

If you find that your students are not enrolled on the module - i.e., if in SITS they are missing entirely from the classlist, or are not enrolled or need to re-enrol - then this will be why they are not enrolled on the corresponding NILE course. If this is the case, please contact your Student Records Team if you need advice.

Contact your Student Records Team

4.2. My students are enrolled on one version of my NILE module and I am enrolled on a different version

If, upon checking the information in SITS you find that your students are enrolled on a different version of your module in NILE from the one on which you have enrolled, you will either need to ask your Students Records Team to move your students to the version of the module on which you have enrolled, or you will need to enrol on the NILE course on which your students are already enrolled. Which of these actions is the correct one to take will depend entirely on which version of the module in NILE is the correct one. Where there are multiple similar instances of the same module running in the same academic year you may need to discuss with curriculum@northampton.ac.uk which is the NILE module that you need to use. As stated at the top of this FAQ, it is of vital importance that the NILE module you are using is the correct one, as once teaching is underway changes to SITS cannot easily be made and students cannot necessarily be transferred between NILE courses. A general rule of thumb is that as soon as students have had any significant interactions with a NILE course (e.g., submitting an assignment, making a discussion or journal posting, taking a test or quiz, etc.) then moving them to a different NILE course is not possible.

4.3. My students are missing because they enrolled on multiple occurences of the module in SITS and are on multiple NILE courses

4.3.1. My students are on multiple module-level NILE courses

Where this has been the case in the past it has been possible to merge NILE courses: however, from the start of the 25/26 academic year onward merging module-level NILE courses is not generally allowed. If you find that your students are enrolled on multiple versions of the same module in SITS (e.g., a SUN and AUN; or an S1 and NS1) but are being taught together, you will need to speak to your Student Records Team about getting all the students enrolled on the same version of the module in SITS. Where absolutely necessary, Student Records may permit a course merge, but in most cases this will not be allowed. Please note that where courses are merged in NILE it is not possible to use the marks transfer process and all module marks will need to be sent to Student Records via a spreadsheet download to be manually entered.

Contact your Student Records Team

4.3.2. My students are on multiple programme-level NILE courses

If you want to merge multiple programme-level NILE courses together, please contact to your learning technologist, who will be able to do this for you. In most cases you will find that all your students are on your programme-level NILE course, but if you have a top-up version running this is likely to need merging into your main programme course in NILE.

4.4. Everything is correct in the SITS. My students are fully enrolled in SITS but are not on the corresponding NILE course

If your missing students are enrolled on the module in SITS, and they are at the Enrolled or Provisionally Enrolled stage, please contact IT's Academic Systems Team for help as this may indicate a problem with the SITS/NILE integration.

Contact the Academic Systems Team

  • Please log a ticket with IT for the attention of the Academic Systems Team.

To log an IT ticket, go to https://northampton.ac.uk/help and choose 'Log an Issue'. In the summary field, add 'SITS/NILE integration issue; FAO Academic Systems Team', and in the description field explain which students are missing, and from which NILE course.

Whether contacting either your Student Records Team or the Academic Systems Team, please let them know the NILE course ID in question (e.g., PHI1001-SUN-2425-S1) and the name(s) and student number(s) of the missing student(s).

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