What do I need to know about workstation equipment?

What is workstation equipment?

‘Workstation’ means an assembly comprising of:

• all peripheral items to it (such as mouse, keyboard, phone, document holder)
• workstation chair
• desk
• and the immediate working environment.

These criteria apply to workstations used in the workplace and those used by employees working from home or at another employer's premises.

How do I order workstation equipment?

If you require additional or alternative workstation equipment this must be discussed with and approved by your line manager. 

The Display Screen Equipment Policy sets out the responsibilities and arrangements for the safe use of DSE and it is recommended that you consult the policy in the first instance if you have any questions on the process for requesting additional or specialist workstation equipment. 

Any requests for specific workstation equipment related to the use of Display Screen Equipment (DSE) will require a Risk Assessment to determine if the request is justified. If the assessment confirms the requirement, Health and Safety can advise on suitable equipment for your Line Manager to order. If you subsequently leave the University, the equipment will be redistributed to others. 

Additional items can be ordered from IT Services with your managers authorisation.

Can I take my workstation equipment home?

University equipment should not be removed from the campus or other University properties.

Can I have my own workstation equipment in a hot desk area as I have a chronic condition?

This is possible but we would need to ensure that the area is assigned appropriately via your Line Manager, the recommendation is that where possible specialist desk equipment is stored in an appropriate storage facility (such as a locker).

What if my chair or desk are damaged or faulty?

Any furniture repairs should be reported to the Facilities Helpdesk helpdesk@1stdegreefacilities.co.uk